A resignation withdrawal letter is a formal request written to the organisation where you have already applied for the resignation. If you made the decision to resign in a hurry or changed your mind later, you would have to submit the resignation withdrawal letter and formally take permission from the authorities to stay. The format is similar to other formal letters, and you will have to maintain a professional tone in the letter. In this blog, we will walk you through the format of the resignation withdrawal letter and other aspects you must keep in mind while drafting the letter.
Format of the Resignation Withdrawal Letter
The format of the resignation withdrawal letter has to be similar to that of a business letter. Make sure you add the recipient’s address and address it to the HR or manager of the organisation. The letter’s subject should be short and come in one line only. Here’s the basic format or structure you must follow while drafting the resignation withdrawal letter.
Sender’s Name[Sender’s Address]
Date
Receiver’s Name
[Receiver’s Designation]
[Company’s Name]
[Company’s Address]
Salutation/ Greetings,
Body of the letter [Paragraph 1]
[Paragraph 2]
[Paragraph 3]
[Subscription]
Signature
Name
Employee Id
Contact Details
Also Read: Work Experience in Resume
Samples of Writing Resignation Withdrawal Letter
Wondering how to write a compelling and convincing resignation withdrawal letter? Here are samples to help you understand how you can write a persuasive letter.
Resignation Withdrawal Letter to HR
140, Meenakshi Layout
Kalena Agrahara, Bannerghatta Road
Bangalore, 560076
25th February 2021
Saransh Kumar
HR Manager
Skill Digi Solutions
8th Block, Jayanagar
Bannerghatta Road
Bangalore, 560076
Subject: Request to withdraw the resignation
Dear Sir,
This letter is in regard to the resignation application I submitted on 13th February 2021. I no longer wish to resign and would like to continue working as a Marketing Associate with Skill Digi Solutions.
I understand the inconvenience caused by this step and sincerely apologise to all the authorities. My original plan was to step down from my current position because my father was extremely ill and required home care. However, the circumstances have changed now. The other family members are back in town, and I am in a position where I can continue to work in the current position with Skill Digi Solutions.
I have been a valuable member of the organisation. If allowed to stay in the organisation, I will continue to bring success to the team. After careful consideration and thought, I have decided to stay a. So, I request you to consider my application. I shall be highly obliged for the same.
Yours sincerely,
Akriti Dutta
Employee ID – 98989
Contact Number: 9898989898
Resignation Withdrawal Letter to the Manager
Ridhi Kapadia8th Block, CC Road
Jayanagar
Bangalore – 560074
14th April 2020
Mohena Narang
Marketing Head
DLF Ventures
401-C Kalnea Buildings
Bannerghatta Road
Bangalore – 560076
Subject: Request for Withdrawal of Resignation
Dear Mohena,
I am writing this letter requesting you to withdraw my resignation letter submitted on 2nd April 2020. As mentioned in the resignation letter, I wanted to step down from my current position as an Online Reputation Marketing Associate because I wanted to start my own small business. However, owing to the funding issues, I am unable to execute my plan and would like to continue working with your esteemed organisation.
I have always given my 100% and have been a valuable asset to the organisation. It would be great if you could give me another chance and allow me to prove that I am a valuable member of your organisation. I understand that my resignation letter has caused uncertainty, and I sincerely apologise for that. In the future, I will discuss it with you and the HR manager before taking action.
I would be obliged if you could kindly consider my resignation withdrawal request and let me stay in the organisation.
Yours sincerely,
Ridhi Kapadia
Employee ID – 99999
Contact Number – 9999988888
Tips for Writing Resignation Withdrawal Letter
Here are certain tips you must follow to write an effective resignation withdrawal letter.
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- Address the letter to your manager and HR. Try to follow the same manner in which you submitted your resignation. For instance, if you addressed the resignation to HR and marked a copy to your manager, you should follow the same approach.
- Go through the company policy handbook to understand employment and resignation withdrawal policies.
- Knowing your rights is one of the keys that may help you get through the process successfully. It may also save you from wrongful termination by your employer and will even keep you aware of the resignation withdrawal process followed in your organization.
- Discuss with your HR and manager the ways that may help you continue with your job and stay in the organization. Keep the communication channels open to discuss other ways that may help you reapply in the future.
- Try to make the resignation withdrawal letter convincing by sharing evidence and backing your reasons for giving the resignation.
- State the reasons correctly, but try to keep it short. Do not over-share or mix your emotions while stating the reason.
- Maintain a professional approach while highlighting the reason and submitting your resignation withdrawal letter.
- Do not slack back on performance while you are serving the notice period. Maintain your performance and show your commitment towards the company.
- Seek permission from the management to allow you to continue working. If required, enlist the benefits of keeping you onboard and holding you in the organisation.
- Keep the resignation withdrawal letter brief and concise. Tell about why you decided to leave the organisation and why you are willing to rejoin the organisation.
- Proofread it and make sure that there are no errors in the letter.
- Since you are making a request, consider saying thank you to those addressed.
- Do not plead and refrain from sharing too many personal details in resignation withdrawal letters. You may discuss the reason with your HR or manager personally, depending on your relationship with them.
- No matter how the employer has treated you, be kind in the resignation and withdrawal process. Make sure the letter is written formally and properly explains all the details.
- Consider apologising for the inconvenience caused by you.
Not maintaining a proper tone in the resignation withdrawal letter can even raise the risk of libel or defamation. It could lead to various other potential legal issues that may impact your chances of staying on the job.
Even if you have discussed this verbally with the employer or supervisor, you must consider putting the request in writing. Failure to seek formal permission can turn against you and impact your legal rights. Follow these tips to write an effective resignation withdrawal letter.
Summing Up
If you want to continue working in your current organisation, you should avoid feeling embarrassed and request formal permission from the authorities. We hope this handy guide to writing effective resignation withdrawal letters resolves your concerns and helps you write a convincing letter. Submit the resignation withdrawal letter before your notice period is over.
You need to understand that your manager might be happy to take you back, but it is also the senior management’s decision. Therefore, you should wisely take this decision and speak to the authorities professionally. Follow the format and transit back to your past role easily. Keep following Contract Jobs for more such guidance and maintain professionalism in the workplace.
Frequently Asked Questions
Here are the answers to some frequently asked questions about resignation withdrawal letters.
Q: What is a resignation withdrawal letter?
Ans: Many people are often confused between resignation letters and resignation withdrawal letters. You might have submitted the resignation letter when you would have decided to step down from your current role. At times, our minds are loaded with a lot of information, and we tend to make quick decisions. If you are facing any challenges and thinking of retracting the resignation, you would have to submit your resignation withdrawal letter. It is a formal request made to the employer, asking for permission to continue working in the organisation.
Q: Is withdrawal of your resignation a wise decision?
Ans: If you had made the decision in a rush without any plan, you can consider making a move and submit the withdrawal request. Remember, the approval or rejection is in the hands of the employer. There is no harm in communicating and raising your voice if you regret your decision. Talk to your HR or manager, and tell them about your concerns. You should talk to them about what you were feeling and why you were prompted to make such a decision.
Giving a resignation letter without any thought is not a wise decision. You should always take some time to understand and come to a decision. Similarly, you should think twice before submitting the withdrawal request. Avoid making decisions in a hurry without any thought. Take your time to understand the situation and carefully analyse what could be the repercussions of your decision. You might need the job for personal reasons, but you should avoid pleading in front of the concerned authorities.
Q: When should I submit my withdrawal request?
Ans: Ideally, a resignation withdrawal request should be submitted before the notice period comes to an end. After the notice period is served, you will have to reapply for the role and complete the process again. The decision will also depend on your relationship with the boss or manager. If you have good relations, your boss might consider your request even after the notice period is served. To be on the safe side, you should submit it immediately after deciding to stay in the organisation. Talk to your manager or seniors for guidance on this matter.
Q: Can I withdraw my resignation during the notice period?
Ans: It will be ideal if you take back your resignation before your notice period begins or during the notice period. You should withdraw your resignation within this timeline to get clarity and assurance on the job. The employer will also take some time to review your resignation and reconsider the decision. Therefore, you should try to be quick in your approach and submit the letter at the earliest possible time.
Q: Can I withdraw my resignation on the last day?
Ans: Most companies ask their employees to serve a two to four weeks notice period. We would suggest that you submit the resignation withdrawal letter within that time. If you have not decided by the last day, there are chances that you are still not sure of the decision. Before taking any step, you should have some clarity in mind. Carefully analyse the positives and negatives associated with your decision. If you have decided to stay, you should also consider submitting the withdrawal request on the last working day. Take the step and talk to the employer. It will save you from regretting later.
Q: Can a company reject my resignation withdrawal letter?
Ans: You should know that the company has all rights to approve or reject your withdrawal request. The rejection or approval of the request will also depend on your relationship with the employer. If you submitted your resignation on bad terms, it is likely that the employer will not approve your request.
Q: Whom to address the application for withdrawal request?
Ans: You must address your HR manager or your department manager, requesting the withdrawal of your resignation.
Q: What should be the tone of the withdrawal request letter?
Ans: In the resignation withdrawal letter, you should try to maintain a polite, humble, and professional approach. Even if you have heard any negative comments regarding the new company you are supposed to join, you must avoid mentioning that. Maintain a professional approach and avoid blaming others.
Also Read: Last Working Day Email
